Privacy Statement
This statement sets out how the Clan MacThomas Society (the ‘Society’) uses and protects any information that you give us when you use this website or by other means. We do this in accordance with the United Kingdom General Data Protection Regulation which regulates the way in which charities and other unincorporated organisations keep information about their supporters.
The Society is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
The Society may change this policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes. This policy is effective from 25th May 2018.
What we collect
We may collect the following information:
Name and title, address, contact information including email address, demographic information such as preferences and interests, other information relevant to the Society.
What we do with the information we gather
We require this information to understand your needs and to operate the Society. In particular for the following reasons:
Internal record keeping.
To send you newsletters using the email address that you have provided.
To conduct historical/family research.
We may also send emails about meetings, gatherings and other
information, which we think you may find interesting.
From time to time, we may also contact you contact by phone, fax
or mail in connection with the Society’s business.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
In connection with the Society’s business we may pass your details to the branch officers of our overseas branches in Australia, Canada, New Zealand, South Africa and United States of America.
We will only keep your information for as long as we need it for the purpose it was collected.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you under the Data Protection Act 1998.
If you would like a copy of the information held on you please contact the Data Protection Officer, Clan MacThomas Society, by email to: dataprotectionofficer@clanmacthomas.com
If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible, using the above address or link. We will promptly correct any information found to be incorrect.